ProductIn beta testingProject 13 / 14

EventCanvas

A visual run-of-show for event planners and designers: one timeline across many days and many rooms. Everything at once, or exactly the slice you need.

At a glance

Hide a room without losing it
Filters are a link
A quiet canvas

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The question

A multi-day event usually lives in a spreadsheet per day and a floor plan per room, and nobody can see load-in, rehearsal, show and strike in one place. What if the whole event sat on one canvas you could read, edit and narrow down without losing your place?

What I built

A canvas where rows are locations and columns are continuous time, with days as separators on one axis. Overlapping items stack inside a lane, so two things in one room are visible instead of hidden. You draw a segment by dragging across empty time, move it by dragging, including down into another room, and edges snap to neighbours, day boundaries and phases.

The same data also shows as a day grid with rooms as columns and a printable run of show. An issues list flags people booked in two places, clashing programme items, broken dependencies and items outside their phase, and a click flies you to each one.

Inside

How it looks in use.

Role: Sole designer, developer and owner
Built with: React, TypeScript, Vite, Zustand
Runs: In the browser, saves locally, imports and exports JSON
Status: Working prototype, shown on request

Moving a workshop into another room and later in the day, then drawing a new delivery straight onto the timeline.

Load-in across two days and six locations on one canvas.

A filtered view: three rooms and three tracks, the rest folded away.

An item opened: time, room, track, owners and vendors in one panel.

The day grid: one day, rooms as columns.

Up close

The details that carry it.

**Rooms that fold away**Unchecked rooms shrink to a stub and say how much they hide, so nothing is ever quietly gone.

**Only the links that matter**A broken link is drawn in orange: the riser build can't start before the truck is unloaded.

**Issues in plain words**Who is in two places at once, and where, with a click to fly to each clash.

Decisions that mattered

Hide a room without losing itUnchecking a location collapses it to a thin stub instead of removing it, so nothing below jumps and it's one click from coming back.
Filters are a linkRooms, tracks, people and phases compose, and they live in the URL, so "AV team, day two, main hall and garden" is something you can send.
A quiet canvasDependency arrows only appear for the selected item's chain and for links that are actually broken, and an undo scrolls to what it changed instead of changing something off-screen.

What I learned

Planners don't want less information, they want to choose how much of it they see. The hard part was making every way of narrowing the view reversible and visible, so focus never feels like losing something.

Project notes

This project is in beta testing, open to invited testers. It keeps changing as I use it and learn from the people who do.

Something similar in mind?

Most of these started as a question I couldn't let go of. If you have one too, let's talk.

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